I’ve had some great conversations with Prophix recently. We have the Continuous Success Package (CSP), and it came up on a recent call with our Customer Success Manager that I was promoted from Senior Financial Analyst to Finance Director.
Innovating with Prophix’s software played a role in that career advancement, so the Prophix Team asked me to share some insights. Perhaps others can learn from my experience. So here I am!
This is the text of our conversation.
When did you start using Prophix?
We purchased Prophix in February of 2020, we started training in March, and we were up and running, although timidly, by June. Now with over a year of using Prophix, our reliance and confidence in the product have grown.
How have you used the CSP?
Our primary goal was to have Prophix up and running for our 2021 annual budgeting process, which kicked off in Q4 2020. Using the Info Flex process, we were able to break our complicated general ledger accounts down into manageable “Budget Units.”
We use Prophix for financial reporting and Fixed Asset tracking and reporting. I have also used it for GL detail drill-across when needing to research things in detail. This has made reconciling accounts and recognizing trends much easier.
That’s me on the right!
What are some cool things you’ve done with the software?
We have 14 different sets of books/databases. The Prophix team set us up with a daily integration process that consolidates these books. This alone has saved us a lot of time. We use an inter-company balancing system between the books, and previously we reconciled this balance manually. I have built a report that compares the inter-company transaction balance across the different sets of books. We now know when and where a discrepancy arises – and we can correct it quickly.
We have been getting Managers set up with automatic email delivery of their financial reports using the Report Binder. Setting up the KPI calculated accounts in Model Manager has been a pretty cool capability, too.
When did you get promoted and how has your role changed?
I was promoted to Finance Director on January 1st, 2021. My roles and responsibilities have expanded for Finance-related items and management reporting. I have been working much more closely with executives and managers since.
What advice would you have for other Prophix customers who are early in their journey?
Use your imagination. Brainstorm. The capabilities of what can be done are custom and unique to different scenarios.
An area that I could have done much better is to ‘sell’ Prophix to the standard users, helping them become more comfortable with Prophix. Some of our users have felt intimidated by Prophix when we first introduced them. Even now, we have some that would prefer to receive emailed reports, rather than log in and view/download themselves. Very few of our standard users know how to use the data view.
What ideas would you like to implement using Prophix going forward?
We hope to add a Personnel Cube this summer and are looking into the idea of creating a Sales Cube to ‘slice and dice’ detailed sales data, customer information, etc.
And that’s the text from our interview. If you have questions for me, let me know below and I’ll respond when I can!